HQ Campus
Access
You can view a map of staff, visitor and delivery entrances (PDF). To avoid congestion, staff are requested not to use the reception entrance.
Proximity cards are required to access HQ campus buildings. If you require one, but do not have one, you can request it through this form (PDF). Please note for new/replacement card requests please allow up to 5 working days to process the request.
All visitors that require access beyond the reception area will be issued a visitors badge at reception. This badge will not have swipe access, so visitors must be accompanied within the building.
You should use the Visitor Notification eform to give reception staff advance notice of the person(s) expected, contact details of the service person nominated to collect the visitor(s) and whether there is a requirement to issue a security pass card.
A security pass card, providing swipe access, will only be issued to visitors who expect to be in the building for more than one day. It is the responsibility of the service person requesting visitor access to make sure all cards are returned at the end of the visit.
Opening hours and late working
Staff entrances are open from 7am - 18.15pm, Monday to Friday. After this time all staff in the ‘old’ HQ must exit via the side door leading to Wetherspoons close. Core hours remain 8am - 6pm.
SIGN IN BOOKS
It is essential that any staff who wish to remain working within our buildings out-with the core hours of 8am-6pm, make use of our Staff Sign In/Out Books, to record their presence on site. This is a formal Health and Safety requirement, as part of our wider Fire Safety and Security measures, and is not optional.
HQ Building: The Sign In/Out book is situated by the HQ side door (Forteath Close/Muckle Cross side). It is mounted to the wall, indicated by yellow/black safety tape.
Rose Cottage: The Sign In/Out book is situated to the side of the printer/photocopier in the main reception area.
Annexe: The Sign In/Out book is situated by the staff car park entrance – it is mounted to the wall, indicated by yellow/black safety tape.
Our Facilities Staff, and Cleaning Staff, check these books prior to locking up – if they find members of staff within the building, who have not signed in, it will be recorded and reported.
Please remember to close the windows before leaving the building.
Deliveries
All deliveries to the campus will be accepted at the Annexe only. No goods will be accepted in HQ.
When ordering goods please inform the supplier that deliveries will be accepted at the Annexe delivery yard at the back of the building (PDF). There is a call button and CCTV linked to the facilities desk, where they can see the delivery and accept the goods.
Deliveries address:
HQ - Moray Council, Council Offices, 10 High Street, Elgin, IV30 1BX
Annexe – Moray Council, 2-10 High Street, Elgin, IV30 1BY