Mail Print Requests

Mail collection to outlying sites are a maximum of 2 days per week. To enable mail to be posts to customers in a timely manner the Print Room have the facility to print, envelope and ticket outgoing mail on behalf of departments.

To enable the print room to complete the task please follow the below instructions.

1. Prepare Your Document:
   1. Prepare the documents to be sent.
   2. Ensure that the cover letter is in the correct letter format – this ensures compatibility with the window envelopes we use.
2. 
   
3. Compose request Email
   1. Address it to printorders@moray.gov.uk.
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5. Attach the Document(s):
   1. Attach the document(s) you want to be printed and sent.
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7. Include Instructions:
   1. In the body of the email, include the following details:
      1. Number of copies to be printed.
      2. Whether the document should be sent via first class or another specified method.
      3. Your two digit department code for billing purposes.
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9. Send email
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11. Confirmation:
    1. Await confirmation from the print room that your request has been received and processed.

If you have bulk mailings (same letter going to multiple people) to be posted the print room have an enveloping machine which can fold letters, insert up to 2 leaflets, envelope and seal letters ready for posting. If this is something that you think maybe helpful to your service (HQ and outlying areas) please email your merged document to print room with an electronic version of any leaflets to be included with the letter. We can then print and envelope these also. Follow the same guidance as above to send them to the print room.

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