Moray Council Electronic Document and Records Management System (EDRMS) - User Testing
27/05/2026
The upgrade of Moray Council’s Electronic Document and Records Management System (EDRMS), hosted on Microsoft SharePoint, is progressing to full rollout following a successful pilot.
We are now engaging Services to commence migration activities. We therefore request the nomination of staff within your Service who currently use EDRMS to review and validate content migrated to the new SharePoint Online platform.
Nominated individuals will be asked to work with the project team to:
- Confirm the accuracy and completeness of migrated records
- Identify and report any issues encountered during validation
This upgrade to the EDRMS is a mandatory corporate change required to ensure compliance with National Records of Scotland requirements. All services must transition to the updated EDRMS by end of June 2026.
While this is a tight timeframe, support will be provided throughout.
Migration Process
- Content Copy – All files will be copied from the existing EDRMS to the new site. You can continue using the current system during this stage with no interruption.
- Validation – You will be invited to review your new site. Please check that all files and folders are present and accessible. Any issues should be reported to sharepointteam@moray.gov.uk
- Finalisation – Once confirmed, the existing site will be locked, final changes synchronised, and the old system decommissioned.
Shared Drives
Shared drives are not included in this phase and will be migrated later in the year. Further details will be provided in due course.
In the meantime, staff are encouraged to:
- Review and remove any redundant data
- Identify documents that should be formally managed as records
- Ensure these are clearly highlighted for future migration
Thank you for your cooperation as we continue to improve Moray Council’s digital services.