Change to email address for payment of invoices
03/06/2020
The Accounts Payable (accpay@moray.gov.uk) function of the Payments Section is receiving a high volume of emails due to COVID-19. Reduced staffing levels mean that we may not be able to respond to your query within our guidelines and we ask that you bear with us.
There has been an increase in the authorisation of invoices by email and in order to ensure more efficient processing, a new mailbox has been created for departments and suppliers to send their invoices to. All invoices and credit notes authorised for payment which were previously sent to accpay@moray.gov.uk should now be sent to invoices@moray.gov.uk. Any supplier or payment queries should still be directed to accpay@moray.gov.uk.
Please note that this is a change in email address only and the process for non-order related payments is to remain the same for audit purposes. The budget manager (or other approved authoriser) should email the invoice and AP data entry form stating that they wish to authorise payment by email.
The below table should illustrate which document should go where:
|
Type |
Send to |
|
Invoice or credit notes - purchase order related |
|
|
Invoice or credit notes – non purchase order related |
|
|
Spreadsheet payment processing |
|
|
Supplier/payment queries, including change to supplier details |
|
All forms and instructions for completion can be found using this link: http://interchange.moray.gov.uk/int_standard/Page_110725.html